PROFESSIONAL INDEXING

Brief Introduction
Professional indexing is a procedure of registration of students by assigning them unique identifiers. This process is applicable to all those enrolled for certificate, diploma and degree courses in nutrition and dietetics in accredited institutions recognized by KNDI.

The KNDI wishes to establish and maintain a database of students pursuing nutrition and dietetics programs at certificate, diploma and degree levels in accredited training institutions. This data will be essential for tracking the development of professionals in nutrition and dietetics. It will also ensure that quality standards in training are maintained, an aspect of which is admission criteria and student teacher ratio determined by this indexing process.

Indexing will provide a link between the learners, accredited training institutions and the regulatory body (KNDI). It will provide data for forecasting, manpower planning, employment and deployment to the nutrition and health labour market.

Indexing Objectives
   i. To ensure students admitted in training institutions meet the set KNDI entry requirements
   ii. To identify students and track nutrition and dietetics training capacity

Rationale for Indexing
Benefit to the Student
The indexing guidelines will be beneficial to the students by enabling registered students during and after training. Will give them the confidence that they have met the criteria and confirm that they are bonafide students of nutrition and dietetics, registered in an accredited institution. Will also be assured of being captured in the database of the council for purposes of training placements (including internship placement) and benefit from training package that is essential for their professional training in line with KNDI training standards

Benefit to the Training Institution
Indexing provides data on students enrolled in training institutions to facilitate forecasting of both training and professional needs within the country. Training institutions can be able to measure quality against standards set for training and their capacity to train human resource for nutrition and dietetics.

Benefit to KNDI
Indexing is a mandatory procedure by KNDI and is intended to facilitate the tracking of the registered students during and after training, and to ensure accurate training and registration data. It provides for tracking of students on the health care workforce from enrolment in the training pipeline and allows for assessment of completion rates. It is essential for planning, distribution, allocation of human resources in training and service provision in the field of nutrition and dietetics in Kenya.

Application Procedure
   a) All official application forms duly filled and with the relevant attachments shall be submitted in the prescribed format to the KNDI Secretariat by the applicants through their institutions.
   b) Applications for indexing will be forwarded to KNDI by the training institution with an accompanying cover letter.
   c) Validation of documents provided shall be undertaken by the KNDI Secretariat and the findings communicated to the Registration Committee.
   d) The KNDI CEO/Registrar will process the indexing applications as per the Standard Operating Procedures (SOPs) and periodically report to the KNDI Registration Committee.
   e) KNDI will acknowledge receipt of the indexing application documents from the training institutions.
   f) The allocated identifiers (Index Numbers) will be dispatched to the applicants upon submission of application forms.

Documents Required for Indexing
The following documents must be provided by each candidate to be considered for indexing:
   a) Duly filled index form.
   b) Covering letter by the head of institution/department.
   c) Passport size photo.
   d) Certified copies of relevant academic documents.
   e) Certified copies of national identity card/passport for Kenyans.
   f) Certified copies of valid immigration and passport documents for foreign students.
   g) Official payment receipt of Ksh. 10000

Indexing Procedure
After the verification and validation of the indexing documents, the following procedures will be effected as follows:
   a) Each qualified applicant will be assigned a unique KNDI identifier (Index Number).
   b) Individual files will be opened for each of the qualified applicants.
   c) Approval will be done by the Registration Committee based on the documents provided by each applicant.
   d) A summary report of the indexing process will be prepared by the Secretariat.
   e) The report will be submitted to the Council for ratification and final approval.
   f) An approved student indexing list will be submitted to the respective training institution.

Indexing Package
Each applicant who has been indexed by KNDI will receive an indexing package. The package will be dispatched to the training institution two weeks after approval of the indexing process by KNDI. The indexing package will include the following:
   a) Indexing card
   b) Training file/syllabus or core curriculum
   c) The KNDI Act.

Important Public Notice:
   1. Students who are indexed will not pay for national professional examination fees when they have graduated with their program at various institutions.
   2. Institutions who fail to index their students will be considered as non-compliance and would not be licensed to train in nutrition and dietetics.
   3. Any student who did not graduate before 1st January 2014 will have to be indexed first and shall be subjected to post-graduation internship programme
   4. Students upgrading from Certificate to Diploma or diploma to degree shall be required to pay Ksh. 8000 to cater for examination (Ksh. 6000) and professional packages (Ksh. 2000).

NOTE
> You can use this link to download Indexing Forms.